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Freelancer & Creator

Project Profitability
System

Track time, expenses, and true margin on every client project. Hourly rate analysis, scope creep tracking, and profitability comparison across all projects — know which clients you actually make money on.

Hourly RateScope CreepTrue MarginProject Comparison4 Sheets
PROJECT_PROFITABILITY.xlsx
Project Register
Time Tracker
Profitability Analysis
Scope Tracker
CategoryItemStatusValueNotes
Project Profitability System — Sample Data
Section AItem 1Complete100%Verified
Section AItem 2In Progress67%Due next week
Section BItem 3Action Required0%Overdue
Section BItem 4Complete100%On track
SUMMARY67%2 actions needed
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★★★★★4.9 / 5.0
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By the numbers

Project Profitability System

True
Margin
Effective
Hourly Rate
Scope Creep
Tracked
Project
Comparison
Contents

All 4 sheets,
explained.

Sheet 01
Project Register
All projects with client, type, quoted price, scope, and status
Sheet 02
Time & Expense Log
Hours by task and direct expenses per project
Sheet 03
Profitability Analysis
Revenue, total hours × rate, expenses, gross profit, and margin % per project
Sheet 04
Scope Creep Tracker
Out-of-scope requests with hours spent, whether charged, and impact on effective rate
Reviews

Professionals who use it daily.

★★★★★
"
Discovered my website projects had an effective hourly rate of $43 while my strategy consulting was $180. Stopped taking website projects entirely.
J
Jane R.
Freelance Marketing Consultant
★★★★★
"
Scope creep was killing my margins. This tracker showed me I was doing 40% more work than quoted without charging. Fixed my contract language immediately.
D
David K.
UX Designer
FAQ

Common questions.

How does effective hourly rate work?+
It divides your total revenue from a project by total hours spent — including all the small tasks and revisions you did not bill for.
Can I track fixed-price and hourly projects together?+
Yes. Fixed-price projects use the quoted price as revenue. Hourly projects calculate revenue from hours × rate.
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