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Construction & Trades

Equipment Cost
System

Track owned and rented equipment by job. Daily rates, job allocation, fuel, maintenance, and depreciation — know the true cost of every piece of equipment on every project.

Owned & RentedJob AllocationDepreciation5 Sheets
EQUIPMENT_COST_SYSTEM.xlsx
Equipment Register
Job Allocation
Fuel & Maintenance
Cost Summary
CategoryItemStatusValueNotes
Equipment Cost System — Sample Data
Section AItem 1Complete100%Verified
Section AItem 2In Progress67%Due next week
Section BItem 3Action Required0%Overdue
Section BItem 4Complete100%On track
SUMMARY67%2 actions needed
$19
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By the numbers

Equipment Cost System

Owned+Rented
Tracked
Job
Allocated
Depreciation
Auto
True Cost
Calculated
Contents

All 5 sheets,
explained.

Sheet 01
Equipment Register
All equipment with type, acquisition cost, rental rate, and current status
Sheet 02
Job Allocation
Daily log of equipment per job — calculates cost per project
Sheet 03
Fuel & Maintenance
Fuel spend and maintenance costs with running cost-per-hour
Sheet 04
Depreciation Schedule
Straight-line depreciation for owned equipment with book value tracking
Sheet 05
Cost Summary
Total equipment cost by job, equipment type, and time period
Reviews

Professionals who use it daily.

★★★★★
"
I had no idea our excavator was costing $180/hour all-in until I built this out. Changed how I quote earthwork.
S
Steve R.
Equipment Manager · Excavation Company
★★★★★
"
Rented equipment costs were buried with no visibility. Now I see it broken out by job.
P
Phil T.
General Contractor
FAQ

Common questions.

Does it handle both owned and rented?+
Yes. Owned uses depreciation and maintenance. Rented uses the daily/weekly rate. Both allocated to jobs the same way.
How does depreciation work?+
Straight-line based on acquisition cost, useful life, and salvage value — set in the Equipment Register.
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Equipment Cost System.

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