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Nonprofit & Church

Fundraising Event
P&L System

Plan and track the P&L for every fundraising event — galas, auctions, walkathons, golf tournaments. Revenue by ticket tier and sponsorship level, all expenses, and net proceeds to mission.

Revenue by TierSponsorship TrackingEvent ExpensesNet Proceeds4 Sheets
FUNDRAISING_EVENT_PL.xlsx
Event Setup
Revenue Tracker
Expense Log
P&L Summary
CategoryItemStatusValueNotes
Fundraising Event P&L System — Sample Data
Section AItem 1Complete100%Verified
Section AItem 2In Progress67%Due next week
Section BItem 3Action Required0%Overdue
Section BItem 4Complete100%On track
SUMMARY67%2 actions needed
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By the numbers

Fundraising Event P&L System

Revenue
by Tier
Sponsorship
Tracked
Net
Proceeds
ROI
Calculated
Contents

All 4 sheets,
explained.

Sheet 01
Event Setup
Event details, ticket tiers, sponsorship levels, and budget targets
Sheet 02
Revenue Tracker
Ticket sales by tier, sponsorship commitments, auction revenue, and donations
Sheet 03
Expense Log
All event expenses by category — venue, catering, entertainment, marketing
Sheet 04
P&L Summary
Total revenue, total expenses, net proceeds, and ROI % per event
Reviews

Professionals who use it daily.

★★★★★
"
Our gala raised $180,000 gross but netted only $60,000. The board did not understand why until I showed them this P&L.
K
Karen B.
Development Director · Hospital Foundation
★★★★★
"
The sponsorship tracker tells me exactly where we stand against our goal two months out.
C
Cathy L.
Events Chair · Community Foundation
FAQ

Common questions.

Can I track in-kind donations vs cash?+
Yes. The Revenue Tracker has separate columns for cash and in-kind at each sponsorship level.
Does it handle multiple ticket types?+
Yes. The Event Setup supports up to 8 ticket tiers — VIP, table, individual, early bird.
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Fundraising Event P&L System.

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