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Nonprofit & Church

Volunteer
Management System

Track volunteer hours, skills, availability, and program assignments. Total hours by volunteer and program, IRS-compliant hour valuations, and a recognition log for your best contributors.

Hour TrackingProgram AssignmentIRS ValuationRecognition Log4 Sheets
VOLUNTEER_MANAGEMENT.xlsx
Volunteer Register
Hour Log
Program Summary
Recognition
CategoryItemStatusValueNotes
Volunteer Management System — Sample Data
Section AItem 1Complete100%Verified
Section AItem 2In Progress67%Due next week
Section BItem 3Action Required0%Overdue
Section BItem 4Complete100%On track
SUMMARY67%2 actions needed
$19
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By the numbers

Volunteer Management System

IRS
Hour Valuation
Program
Breakdown
Hour
Tracking
Recognition
Log
Contents

All 4 sheets,
explained.

Sheet 01
Volunteer Register
All volunteers with contact, skills, availability, and program assignments
Sheet 02
Hour Log
Monthly volunteer hours by person and program with cumulative totals
Sheet 03
Program Summary
Total hours and IRS dollar value per program — useful for grant reporting
Sheet 04
Recognition Dashboard
Top volunteers by hours, tenure badges, and recognition event log
Reviews

Professionals who use it daily.

★★★★★
"
Our grant funders require volunteer hour totals for every report. Used to take me a day to compile. Now I run the summary and it is done.
N
Nancy B.
Volunteer Coordinator · Hospice Organization
★★★★★
"
600 volunteers for various ministries. This is the only way I can see who is active and who deserves recognition.
F
Father Tom R.
Parish Administrator
FAQ

Common questions.

What is the IRS volunteer hour valuation?+
The IRS uses an independent sector rate (currently $31.80/hour) to value volunteer time for grant reporting. The system applies this automatically.
Can I track volunteers with different skills?+
Yes. The Volunteer Register includes a skills column and can be filtered to find volunteers with specific capabilities.
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