Project Management

Resource Planning
System

Weekly capacity and allocation by team member with utilisation % and over-allocation alerts. See who is overloaded, who has capacity, and where you need to hire — before projects slip.

Capacity PlanningUtilisation %Over-AllocationWeekly View4 Sheets

RESOURCE_PLANNING_SYSTEM.xlsx

Team Register

Weekly Allocation

Utilisation View

Capacity Report

Category	Item	Status	Value	Notes
Resource Planning System — Sample Data
Section A	Item 1	Complete	100%	Verified
Section A	Item 2	In Progress	67%	Due next week
Section B	Item 3	Action Required	0%	Overdue
Section B	Item 4	Complete	100%	On track
SUMMARY			67%	2 actions needed

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★★★★★4.9 / 5.0

4-sheet Excel workbook, fully unlocked
Capacity Planning
Utilisation %
Over-Allocation
Weekly View
Works in Excel 2016+ and Google Sheets

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Contents

All 4 sheets,
explained.

Sheet 01

Team Register

All team members with role, availability %, cost rate, and skill tags

Sheet 02

Weekly Allocation

Hours allocated per person per project per week — 13-week rolling view

Sheet 03

Utilisation Dashboard

Utilisation % per person — over 100% flags in red, under 60% flags for reallocation

Sheet 04

Capacity Report

Total team capacity vs total allocated hours by week

Reviews

Professionals who use it daily.

★★★★★

Two engineers were at 140% utilisation for 6 weeks before I could see it clearly. This shows the problem the day it develops.

Laura B.

Engineering Manager

★★★★★

We sold a project we did not have capacity to deliver. Now I check this before every proposal.

Mark T.

Agency Director

FAQ

Common questions.

How do I handle part-time team members?+

The Team Register has an availability % field. A 0.5 FTE at 50% will correctly show half their hours as available capacity.

Can I track contractors and full-time staff together?+

Yes. The Team Register has an employment type column.

Resource Planning
System